Features
Everything Your Fund Office Needs. Nothing It Doesn't.
No module add-ons. No per-feature pricing. Every feature below is included in every plan.
01
Employer Contributions & Remittance
- Electronic remittance submission portal for employers
- CSV, Excel, and fixed-width file import with auto-format detection
- Column mapping with saved templates and auto-detection
- Auto-matching to CBA schedules and contribution rates
- Discrepancy flagging and resolution workflows
- Staging area for review and editing before import
- Support for multiple contribution types (hours, dollars, flat rate)
- Multi-fund allocation from a single remittance file
02
Eligibility Management
- Configurable eligibility rules per fund (hour banks, dollar banks, waiting periods)
- Rule hierarchy: fund, CBA, employer, bargaining unit, and job classification levels
- Automatic eligibility calculation as contributions post
- Windowed eligibility with rolling period tracking
- Self-pay and COBRA trigger detection
- Bulk eligibility processing for fund-wide recalculations
- Eligibility history and upcoming expiration tracking
- Multi-employer and multi-fund eligibility aggregation
03
Disbursements & Pension
- Lump sum, recurring, partial withdrawal, and hardship disbursements
- Required Minimum Distribution (RMD) calculations
- Recurring payment schedules (monthly, quarterly, annual)
- Vesting calculation and service credit tracking
- Defined benefit pension estimates
- ACH, check, and wire payment methods
- 1099-R tax form generation
- Form 5500 reporting and benefit statements
04
Hour & Dollar Bank Accounts
- Vacation, annuity, and training fund bank accounts
- Deposit, withdrawal, and transfer tracking
- Interest accrual and carryover limits
- Account balance and transaction history
- Voluntary contribution tracking (pre-tax, post-tax, Roth)
- Self-pay invoicing with PDF generation and email delivery
05
Member Self-Service Portal
- Eligibility status and history
- Contribution history across all funds
- Document access (plan documents, SPDs, benefit statements)
- Dependent and beneficiary management
- Bank account preferences and direct deposit setup
06
Employer Portal
- Electronic remittance submission and history
- Compliance reports and confirmations
- Employee roster management
- Delinquency status and payment tracking
- Employer onboarding with invitation codes
- Bargaining unit and CBA association management
07
COBRA Administration
- Qualifying event tracking (termination, reduction in hours, death, divorce, Medicare)
- COBRA election notice generation (PDF)
- Election processing and coverage tracking
- Premium calculation and invoicing
- Payment tracking and grace periods
- COBRA-specific reporting and analytics
08
Delinquency Tracking & Collections
- Automated delinquency detection from missed remittances
- Collection workflow templates with automated escalation stages
- Demand letter generation and notice tracking
- Payment plan creation with installment scheduling
- Interest and liquidated damages calculation
- Aging reports and collection effectiveness metrics
- Action recording (calls, emails, meetings)
09
Reporting & Analytics
- Real-time dashboards for fund health, contributions, and delinquency
- 30+ pre-built reports across employers, participants, funds, and compliance
- Trustee board report generation in minutes
- Async report generation with background processing
- Export to PDF, Excel, and CSV
- Administrative task queue with auto-generated tasks and assignments
- In-app notification center for alerts and approvals
- Unlimited user accounts — no per-seat fees for trustees, fund office, or board members
10
Compliance & Audit
- Complete audit trail on every record — every action logged, every change tracked
- Payroll audit tracking and documentation
- DOL filing support and compliance document management
- SSN encryption (AES-256 at rest and in transit)
- Multi-factor authentication (email and mobile verification)
- Role-based access control with granular per-fund permissions — read-only, reports-only, or full access
- Plan document versioning with amendment tracking and approval workflows
11
Fund Configuration
- Configurable CBA rules engine with rate hierarchies
- Multiple fund types per organization (H&W, pension, annuity, vacation, training, legal defense, 401(k), PBGC)
- Bank plan settings (contribution allocation, carryover, interest accrual)
- Rate schedules at fund, CBA, employer, bargaining unit, and job classification levels
- Job classification management
- Effective date versioning for all fund settings
12
Bulk Data Import
- Import participants, employers, employments, dependents, and beneficiaries
- Excel and CSV file upload with column mapping
- Auto-detection of column mappings
- Validation preview with error and warning reporting
- Staging area for row-level editing and correction before processing
- Sequential import orchestration for related data
See Simplorium in Action
Request a personalized demo and we'll walk through the platform with your fund's actual workflows in mind.